Assistant Purchasing Manager

Work Mode: Onsite

Our client is a multinational conglomerate powerhouse and a Fortune 500 entity, operating across 36 countries with commanding leadership in industries ranging from materials, cement, and chemicals to financial services and real estate development. They are deeply committed to major infrastructure and construction projects globally. They are seeking a highly experienced Assistant Purchasing Manager to join their team in Rayong.

What You’ll Do

Sourcing & Commercials

• Direct the procurement of critical engineering spares (pumps, valves, compressors, etc.) and major CAPEX block items, handling both local and international sourcing.
• Initiate vendor engagement by issuing RFQs promptly upon receipt of Purchase Requisitions (PRs).
• Perform commercial evaluation and negotiation to secure optimal pricing, payment terms, and delivery schedules.
• Validate technical compliance by consulting closely with requesting user departments.
• Generate and formalize Purchase Orders (POs) in the system following mandatory managerial and financial approvals (AGM/HOD/CFO), adhering to the delegation of authority matrix.

PR/PO & Supply Chain Management

• Systematically monitor and expedite all outstanding PRs and POs, identifying and resolving procurement bottlenecks promptly.
• Generate weekly status reports on PR/PO backlogs and coordinate reviews with respective user departments.
• Rigorously follow up with suppliers to mitigate any delays in material delivery.
• Coordinate financial processes including opening Letters of Credit (L/C) and processing final payments upon confirmed user receipt and Accounts verification.

Import Logistics & Compliance

• Ensure prompt customs clearance for all imported materials by strictly managing required documentation within established timelines.
• Liaise effectively with forwarders and internal departments (HOD/Accounts) to facilitate smooth import operations and payment release.
• Coordinate all import documentation with the Stores and Accounts departments, confirming material arrival dates.

System Optimization & Vendor Development

• Champion continuous process improvement initiatives within the procurement cycle, focusing on cost reduction and operational efficiency.
• Develop and maintain a system for managing specifications of procured items.
• Actively source and qualify alternative local vendors to reduce OEM dependency and lower material costs.
• Facilitate all urgent and shutdown procurements, prioritizing required materials and coordinating expedited vendor deliveries.

Professional Development

• Participate actively in technical and on-the-job training to enhance material specification understanding.
• Contribute to company-wide operational excellence programs (e.g., WCM, 5S, KSS, QCC) as scheduled.

Qualifications & Requirements

✅ Bachelor’s degree in Mechanical Engineering or Supply Chain Management (SCM).

✅ 8–10 years of substantial experience in the procurement function.

✅ Proven expertise in international purchasing and management of Letters of Credit (L/C).

✅ Functional competence in SAP system and Stores/Warehouse operations.

✅ Advanced proficiency in Excel.

✅ Exceptional negotiation skills.

✅ In-depth knowledge of import and customs clearance processes.

✅ Fair English proficiency for professional application.